We're a growing startup with 25 employees and I'm trying to make smart decisions about our
video conferencing services before we lock into long-term contracts or expensive equipment purchases. The options are overwhelming and I don't want to make costly mistakes.
We currently have two conference rooms that we use regularly, plus we're considering creating a third dedicated video recording space for product demos and webinars. About half our team works remotely, so video calls are happening constantly throughout the day.
My main question is whether to go with USB-connected devices that work with any computer or invest in dedicated room systems with built-in computing power. The USB route seems cheaper and more flexible, but I've heard the dedicated systems are more reliable and professional.
Budget is definitely a concern. We can probably allocate $8,000-$10,000 total across all three spaces. Is that realistic for quality setups, or should I adjust expectations? Also, should I prioritize spending more on one great room versus spreading the budget evenly? We do client demos weekly, so presentation quality matters for our business development.
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